How To Get a Job

The step-by-step process for acquiring an on-campus job is explained here for you to make starting your on-campus job simple and straight forward. You will learn how to search for available jobs, fill out an application, and upload your documents properly.

All on campus student employment and federal work study positions are posted through SHIP Career Connection. Departments and offices post the positions as needed, usually around the start of the semester, and these postings are approved by the CMPDC. Be sure to pay close attention to the application requirements, as some departments require documents beyond the application.

Positions that are open to just federal work study will say “federal work study” in the job title, while jobs open to all students will include “on-campus student employer or federal work study” in the title. Only those students who have received federal work study as a part of their financial aid package will be qualified for these positions.

Please note, if you are looking for a Graduate Assistantship or a Student Payroll Position (SPP), please refer to the Graduate Assistantship webpage.

Student Payroll Packet and Other Documents

Now you must fill out the Student Payroll Packet in its entirety. The three background check documents must be completed; you are hired provisionally for 90 days and if not compliant, you may be separated from the position. You must be in compliance of the PASSHE Board of Governors Policy and PA Act 153, protection of minors’ policies and you must provide the required documents: Current Photo ID and Social Security Card- this is specifically for payroll- and a voided check or statement from your financial institution listing your name, account and routing numbers for direct deposit. In order to meet I-9 compliance requirements (Employment Eligibility), please review the list of acceptable documents. After completing the packet in its entirety, please bring it to the HR office located at 109 Old Main.

All documents need to be presented together to avoid delays in processing and verification. You cannot work until all paperwork and required documents are submitted and approved by the HR/Payroll office. When all documents are received the checklist will be scanned and e-mailed to the department timekeeper with the HR representative’s signature approving your eligibility  to begin working.

Students are not permitted to work during times they are scheduled to be in class.

If you are already an active student employee in the payroll system and you are being hired for an additional and or new position and your background checks are completed; you may only need a Work Authorization form and possibly a current calendar year LST Exemption form if you qualify. You will know the status of your background checks and will receive an e-mail from Kim Shaffer once all clearances are received.

Financial Aid

Some positions will be designated as “work study” which is a program based on financial need and operated from the Financial Aid Office.

To determine if you have received federal work study funds, log in to your myShip portal, click on “student,” then “paying for college,” then “financial aid award,” and then select the current academic year (i.e. 2019-2020). To see your award for the current academic year, click on the tab labeled “award offered.” There you should see what funds you have available. If you have questions about your aid package, please contact the Financial Aid Office: (717) 477-1131 or finaid@ship.edu.

All of the documents that you need can be found on the Documents page under the “Career Resources” section.

Student Payroll Resources

Contact & Location

Phone
717-477-1124
Address

Old Main 109
1871 Old Main Drive Shippensburg, PA 17257

Contact & Location

Phone
717-477-1484
Address

Ceddia Union Building (CUB 108)
1871 Old Main Drive
Shippensburg, PA 17257

Human Resource Office Hours

Monday 8am - 4pm
Tuesday 8am - 4pm
Wednesday 8am - 4pm
Thursday 8am - 4pm
Friday 8am - 4pm